Remote work today is far more than a trend: it has become a structural reality. But working remotely without a clear framework also exposes a company to new risks. That’s why a safeguarding policy for remote work has become essential.
Whether it’s to protect data, ensure compliance, or maintain productivity, this policy must address concrete questions: what equipment should be provided? Which practices need to be secured? How can employee accountability be guaranteed? In this article, I will guide you step by step in building a robust remote work policy, integrating keywords such as “remote work policy,” “cybersecurity remote workforce,” “data protection remote work.”
What is a safeguarding policy for remote work?
Why define a remote work policy?
Essentially, it’s a formal document that sets rules. It establishes security requirements, as well as the rights and responsibilities of employers and remote workers.
When employees work outside the company’s walls, risks increase: unsecured access, personal devices, vulnerable home networks. For example, in 2025, 91% of companies have deployed multi-factor authentication (MFA) for remote teams.
The policy helps clarify:
Who uses which equipment?
Which practices are prohibited?
How to act in case of an incident?
Formalizing these rules is essential to prevent “digital chaos” and ensure reliable use of the benefits of remote work.
What are the main risks of remote work?
What dangers does a remote workforce pose to a company?
Remote employees often connect to unsecured networks, use personal devices, and may lack awareness. For example, 54% of IT professionals consider remote workers an increased security risk.
Key risks include:
Unencrypted Wi-Fi connections (cafés, home networks)
Unmanaged personal devices (computers, tablets)
Lack of regular system updates
Phishing campaigns targeting remote workers
Lack of separation between personal and professional data
Understanding these risks allows companies to adapt their policy to address them effectively.
How to build an effective remote work policy?
Steps to create your safeguarding policy for remote work:
Start by establishing a clear framework, involving stakeholders, and defining monitoring mechanisms. Then detail each step.
Recommended steps:
Risk assessment: Map assets and identify remote work vulnerabilities.
Roles and responsibilities: Who is responsible for equipment? Who ensures cybersecurity?
Access policies: Define required authentication, network access, BYOD (“Bring Your Own Device”) rules.
Training and awareness: Educate employees on best practices. For example, in 2025, 73% of companies organize mandatory cybersecurity refreshers every six months.
Monitoring and audits: Implement regular controls, internal audits, and incident procedures.
Continuous updates: The policy must evolve with technology and emerging risks.
By following this structured approach, a company ensures that remote work is secure, compliant, and sustainable.
Breedj’s role in securing remote work
Breedj plays a central role in helping companies implement and comply with a safeguarding policy for remote work. Through its platform, Breedj enables companies to recruit and manage remote employees while ensuring compliance with security and privacy standards. The solution provides:
Tools to monitor and ensure each remote worker follows the company’s defined best practices.
Support in cybersecurity training and awareness for remote teams.
Secure management of access and data, using modern protocols like VPN and multi-factor authentication.
Audit and compliance support, facilitating regular updates to the policy according to emerging risks and legal obligations.
By centralizing recruitment, management, and security of remote workers, Breedj allows companies to benefit from a flexible workforce while minimizing remote work risks.
At Breedj, we believe remote work should be safe, fair, and empowering—for everyone, everywhere.
That’s why we have established a Safeguarding Framework for Remote Work: a set of ethical, digital, and social standards designed to protect both talents and employers, across borders.
It’s not just about compliance—it’s about trust, dignity, and responsibility in a world where collaboration has no boundaries.
Through our safeguarding principles, we ensure that every remote partnership is:
🌍 Ethically responsible — fair pay, equal opportunity, and inclusion.
🔒 Digitally secure — data protection and privacy by design.
💬 Human-centered — respect, transparency, and psychological safety.
Real impact begins when people feel protected and valued, no matter where they work.
What should a remote work safeguarding policy include?
The policy should cover equipment, access, practices, privacy, and incident management. Key elements:
Equipment and environment: company-provided computer or BYOD, antivirus, encryption, firewall, VPN connection.
Access and authentication: mandatory MFA, access management, separation of environments.
Data protection: data classification, file encryption, regular backups.
Network and infrastructure: VPN use, prohibition of unsecured public Wi-Fi, personal device management.
Monitoring, audit, and compliance: regular audits, reporting, incident management, business continuity planning.
Training and awareness: cybersecurity modules, internal phishing campaigns, KPI tracking.
Privacy: clear definition of monitoring rights and limits, compliance with GDPR or other applicable standards.
Integrating these sections into a clear and visible policy strengthens an organization’s security posture for remote work.
How to implement and enforce the policy?
Best practices: communicate, train, monitor, and adapt.
Share the policy transparently from onboarding.
Conduct regular, interactive training (e-learning modules, phishing simulations).
Define performance indicators (training completion rate, incidents detected) to measure effectiveness.
Implement technical controls (MFA, VPN, device management) and processes for sanctions or corrective actions if non-compliant.
Conduct periodic audits and adjust the policy based on feedback, incidents, and emerging risks—for instance, 78% of companies adopted organizational VPNs in 2025.
Foster a security culture where employees feel responsible and informed, not just monitored.
With proper implementation, the policy becomes a trust driver for both employees and clients.
Establishing a safeguarding policy for remote work is now imperative: it combines flexibility and security while preserving trust among clients, partners, and employees. By assessing risks, defining responsibilities, training teams, and monitoring outcomes, you create a robust framework for remote work.
Next steps: download a policy template, organize immediate awareness training, and schedule an internal audit within three months. Act now to turn remote work into a secure strategic advantage!
