Data reliability is now a major concern for all companies.
A poorly structured or incomplete database can lead to financial losses, process errors, or a flawed understanding of markets.
To address this challenge, more and more organizations are choosing to outsource their data entry. This strategy combines accuracy, time savings, and cost optimization, while ensuring reliable databases ready to be used by business teams.
What is outsourced data entry?
Data entry refers to all activities related to entering, verifying, and formatting data. Outsourcing this function means entrusting these tasks to a specialized provider, often located in a country with more competitive labor costs.
In practice, this includes:
Entering customer, supplier, or product data.
Updating existing databases.
Consistency checks and validation of information.
Document digitization and transcription.
By outsourcing, companies can focus on their core business while benefiting from reliable databases, essential for reporting, marketing, and operational management.
Why is securing your databases essential?
A poorly managed database leads to direct consequences:
Billing errors due to incorrect customer details.
Biased decisions caused by outdated or incomplete data.
Wasted time for internal teams constantly correcting mistakes.
Damaged brand image when customers receive inaccurate information.
On the other hand, a well-structured database provides:
Better use of data for marketing and sales.
Increased traceability of information.
Productivity gains for support services.
Reduced costs related to errors or duplicates.
The advantages of outsourcing data entry
Outsourcing is more than just delegating repetitive tasks. It delivers real strategic value.
Cost reduction
Companies can access specialized skills at a lower cost, especially by choosing nearshore or offshore destinations.Expertise and quality
Providers often use advanced tools and methods to check the consistency and accuracy of data.Flexibility
Data volumes may vary significantly. Outsourcing makes it possible to adjust resources according to needs.Focus on core business
Internal teams can dedicate themselves to high-value tasks instead of time-consuming operations.
Case study: an e-commerce retailer secures its product data
A European online distributor was struggling with thousands of poorly documented product sheets: inconsistent titles, missing descriptions, duplicates. These issues slowed customer navigation and hurt sales.
By outsourcing its data entry to a nearshore team, the company was able to:
Standardize titles and descriptions according to clear guidelines.
Eliminate 15% of duplicates in its catalog.
Implement automated update tracking.
Result: within six months, the website’s conversion rate increased by 12%, and customer complaints related to product sheet errors were cut in half.
Automation and data entry: a winning combination
Outsourcing doesn’t mean 100% manual work. Today, providers increasingly integrate automation tools to speed up processes.
Examples include:
OCR (optical character recognition) to digitize paper documents.
Verification scripts to detect duplicates.
Cloud solutions to synchronize databases in real time.
External teams therefore combine human work with digital tools to deliver complete, reliable, and fast services.
A strategic choice: nearshore and offshore
Depending on their needs, companies can choose different outsourcing zones:
Nearshore: geographical proximity, aligned time zones, simplified communication.
Offshore: lower costs, though often with greater cultural and organizational distance.
👉 Example: a French banking company outsourced its compliance data entry and control to a nearshore center in North Africa. Processing times were reduced by 30%, and management costs fell by 40%.
International employment outsourcing: a secure solution
Outsourcing sometimes raises legal and administrative questions. How to manage contracts, taxation, or local compliance?
International employment outsourcing (also known as Employer of Record services) provides a clear solution: it allows companies to work legally with outsourced experts while simplifying administrative management.
Breedj supports companies in this process, guaranteeing a safe and compliant framework for collaborating with outsourced data entry teams.
Outsourcing data entry is an effective strategy to secure your databases and ensure ready-to-use data. Real-life examples show measurable benefits: reduced errors, improved business performance, and cost optimization. With solutions like international employment outsourcing, Breedj enables companies to secure their projects and collaborate with qualified experts without administrative complexity.
👉 Contact Breedj today to strengthen the reliability of your databases and achieve lasting performance.
